Minutes

Personnel Committee Meeting

January 30, 2008 3:30 p.m.

Committee members present:  Mike Toman, Al Foeckler, Tom Michalski
Also Present:  Administrator Patrick DeGrave, Beverly Buretta and RoseAnn Underberg

The meeting was called to order at 3:30 p.m. by Chairman Toman. 

Item No. 2 – Consider approval of minutes from January 15, 2008

Motion to approve with changes- Michalski
Second – Toman
Motion carried – 3-0

The minutes are changed to reflect each tuition reimbursement as “to approve upon successful completion of course and submission of grade”. This change understands that once the Personnel Committee approves a tuition reimbursement request, it does not have to be submitted to the Committee again.  When the course is complete and the department manager has a grade record of successful completion, the reimbursement can be processed. 

Item No. 3 – To consider approval of tuition reimbursement requests

Rebecca Leigh - Management for Organizations (MGT330)

Motion to approve upon successful completion of course and submission of grade- Toman
Second - Michalski
Motion carried  3-0

Thomas Jonson - Keyboard and Keypad

Motion to approve upon successful completion of course and submission of grade- Michalski
Second - Toman
Motion carried  3-0

Item No. 4 – To discuss modifications to the structure of the accounting office.

P. DeGrave, B. Buretta and R. Underberg were present to discuss restructuring the finance department.  The suggestion is…

• Make the finance manager position a finance director position effective May 1, 2008
• Place the position in Grade D on the Carlson-Dettmann compensation study plan.
• Consider wage adjustment for RoseAnn Underberg commensurate with Finance Director position.
• Shift the responsibility for supervision of the finance department from the clerk-comptroller to administration effective May 1, 2008.
• Modify the job description for the finance manager to Finance Director requiring a baccalaureate degree, with CPA and/or Masters Degree preferred.
• Recruit the Finance Director in time to provide a three-month shadow period with RoseAnn Underberg for training purposes. 

The Personnel Committee supports the recommendation and recommends the issue be advanced to the Common Council for review and discussion on February 18, 2008

Item No. 5 – To adjourn at 4:10 p.m.

Motion to adjourn – Michalski
Second – Toman
Motion carried 3-0

Respectfully Submitted,
Patrick DeGrave
Copy to Common Council