Minutes

Personnel Committee Meeting

July 6, 2007 3:00 p.m.

Committee members present:  M. Toman, Tom Michalski, Al Foeckler - Absent

Also Present:  Mayor Bolender, Alderperson Kopplin, Patrick DeGrave, Administrator,  RoseAnn Underberg, Finance Manager, Police Chief Tom Bauer,

The meeting was called to order at 3:00 p.m.

Item No. 2 – Minutes from the Personnel Committee meetings of June 5, 2007.

Motion to approve the minutes of June 5, 2007 as submitted – Michalski
Second – Toman
Motion carried 2-0

Item No. 3 – Reconsider tuition reimbursement policy for non-represented personnel

The Committee Chair placed this item on the agenda to reconsider the terms for tuition reimbursement for non-represented personnel.  The committee members heard information from the Mayor and Alderperson Kopplin.  They also heard information from Chief Bauer and Finance Manager Underberg.  After lengthy discussion the Committee agreed to recommend an amendment to the Council that would require an employee contribution to a graduate degree of 25%.  They also felt the reimbursement form should carry a disclaimer that informs the applicant of the potential for some or all of their reimbursement to be taxed as regular income.  

Motion to recommend an amendment to the Council as indicated above - Michalski
Second – Toman
Motion Carried 2-0

Item No. 4 – Re-consider tuition reimbursement previously held.

The Committee re-considered tuition reimbursement requests from Robert Carter (2) and James Lisowski due to a failure to meet submission requirement.  Union President Andy Sagan had submitted a memo dated June 9, 2007 indicating that other tuition reimbursement requests that also failed to meet submission timeline had been approved.

Due to the inconsistent practice of applying the submission timeline the Committee felt is was prudent to approve the three requests.  However, the approval is with the proviso that the past practice cease with the use of a new form that required department manager approval and signature before the class begin.  The Committee reviewed a draft form and gave their consent to begin using the form immediately. 

Motion to approve the previously held tuition reimbursement requests as described above - Toman
Second – Michalski
Motion carried – 2-0

Item No. 5 – To consider new tuition reimbursement requests.

The Committee entertained one request for tuition reimbursement from Fire Fighter Jerry Biggart.   FF Biggart is seeking reimbursement for a class at Southern Illinois University in Contemporary Mathematics as part of a bachelor degree in Fire Science Management.  The Committee voted to approve the request up to $1,500 due to the absence of a request amount on the form. 

Motion to approve the tuition reimbursement request up to $1,500 for Contemporary Mathematics.  - Toman
Second – Michalski
Motion carried - 2-0

Item No. 6 – To review a new form for Tuition Reimbursement

The Committee received a copy of a draft form for review.  The Committee offered their informal approval of the form with the two modifications.

  1. Delete “for approval” in line 2 as redundant.
  2. Add language regarding the final decision to reimbursement for a class rests with the Personnel Committee. 

Item No. 7 – To convene to closed session under WI statutes 19.85(1)(c) to consider the applicants for Building Inspection Supervisor.

Motion to convene to closed session at 4:17 p.m. – Toman
Second – Michalski
Motion carried – 2-0

Motion to reconvene to open session at 4:36 p.m.  - Toman
Second – T. Michalski
Motion Carried 2-0

Item No. 8 – To take action on issued discussed in closed session

Motion to recommend to the Common Council the promotion of Jeffrey Lynch to the position of Building Inspection Supervisor with the following terms and conditions.

  1. Start date
    1. July 18th assuming confirmation by the Common Council
  2. Salary
    1. $61,447 for one year.  Once probation is successfully completed, the salary would be adjusted to be 5% above the top wage for Inspectors, the same arrangement as Dan Nowak worked under.
  3. Probation
    1. One year from effective date of promotion.
  4. Conditions
    1. Must successfully complete and receive the State certification for Commercial Building Inspector.
    2. Must successfully complete one college level course in Principles of Management.Must successfully complete one college level course in Principles of Management. 

Motion – Toman
Second – Michalski
Motion Carried – 2-0

Item No. 9 – To adjourn at 4:40 p.m.

Motion to adjourn – Toman
Second – Michalski
Motion Carried 2-0

 

Respectfully Submitted,

Patrick DeGrave

Copy to Common Council