Thursday, May 6, 2004
The meeting was called to order at 10:07 a.m. Committee members present were: Ann Lampe, Betty Kopplin and Mike Toman. Also present was RoseAnn Underberg, Mayor Dick Bolender, Tom Bauer, Warren Endthoff, Debbie Schier, and Marie Pellett. Jerry Hammernik arrived at 10:25 a.m. Rob Buikema arrived at 11:20 a.m. Pam Bauer joined the meeting at 12:45 p.m.
Item 2. Review and consider approval of minutes from previous meetings
Alderman Kopplin made a motion to approve the minutes of April 22nd. Alderman Toman seconded the motion. All aye; motion carried.
Item 3. Review and consider revised Harassment policy
Alderman Kopplin made a motion to recommend that the revised Harassment policy with the "updated date" revised and page 5(c) amended to read, "Monitoring to ensure that retaliation does not occur is the responsibility of the City Administrator or designee". Alderman Lampe seconded the motion. All aye; motion carried.
Item 4. Review and consider revised Volunteer policy
Alderman Toman made a motion to approve the policy and related forms, amended with removal of the social security number. Alderman Kopplin seconded the motion. All aye; motion carried.
Item 5. Discuss Sections 3.1 - 3.7 of Work Rules and enforcement
No discussion took place.
Item 6. Consider possible structure change at Police Department regarding dispatch area
The Mayor is entertaining the possibility of joint dispatch with other communities. Alderman Lampe indicated that we need to know the mutual aid impacts and the structure of the interrelationships. Consolidation may be a good way to get funding for an improved CAD system. Grant money has been applied for.
In order to establish our credibility, other cities need to see that we're serious about the issue. The Mayor feels that he will not get any other cities to come to us if dispatch is under the control of the Police Department rather than its own separate operation. Research on how other communities have accomplished this needs to be done, along with a list of pros and cons for our situation and input from the affected departments.
Item 7. Consider non-union salary ordinance for 2004
No action was taken.
Item 8. Consider request to fill upcoming Public Health Nurse vacancy
The Committee discussed with Debbie the possibility of the other current employees picking up the extra hours and brainstorming with the current employees to see if there is a way of retaining the employee. Debbie indicated that she would have to change the job description and job title based on what the tasks that the employee does not want to perform, which could create problems with the other employees.
The Committee discussed revisiting the current resolution regarding filling vacancies.
Alderman Lampe made a motion to recommend to Council the approval to fill the vacancy. Alderman Toman seconded the motion. All aye; motion carried.
Item 9. The Committee entered Executive Session at 11:20 a.m. pursuant to Wisconsin State Statutes Section 19.85(1)(c) and (e) for:
a. Hear police Supervisor Association grievance on vision insurance
b. Review and consider policies for 40.63 and 40.65 claims
c. Review and consider request from Police Dispatcher Clerk/Matron union for two holidays
Item 10. The committee reconvened into Open Session at 11:50 a.m.
Alderman Kopplin made a motion for the following actions:
a. To deny the grievance and asked the city's representative to take appropriate action as discussed in executive session.
b. The procedures were accepted and placed on file. The City Clerk was directed to make the Department heads aware that the procedures are in place.
c. After a lengthy discussion and serious review, it was decided that no action will be taken at this time.
Alderman Lampe seconded the motion. All aye; motion carried.
The meeting adjourned at 6:00 p.m.