City of Oak Creek
Minutes, Administrator Selection Committee
Thursday, January 22, 2004,  7:00 PM

1. This meeting was called to order at 7:00 PM on Thursday, January 22, 2004 in the Council Chambers, Oak Creek City Hall, 8640 S. Howell Ave.
2. Roll Call

   Committee members present were: Alderman Elizabeth Kopplin, Terry Peterson, Scott Gronland, Dennis Filkins, Tracie Peters and City Clerk Beverly Buretta.  Brad Evans arrived at 7:20 PM.

   Also present was Marie Pellett of the Administrator’s office.

3. Introduction of members

   Members were introduced with a brief history.

4. Brief explanation of Wisconsin open meetings and open records law

   Members were given a copy of the Wis. Dept. of Justice handbook on the open meetings law along with a review by the City Clerk of the elements most pertinent to this committee.

5. Review of the Committee’s role in the selection process

The members discussed the role assigned to the Committee by the Common Council.  The Committee plans to establish criteria for selection, to review applications, to determine which candidates are eligible for consideration based on the minimum qualifications advertised, and set up an interview structure with the intent of providing a list of top candidates to the Mayor and Council.  The Committee members stressed that their role to give fair and equal evaluation to all candidates.

Prior to the next meeting, T. Peterson & S. Gronland will obtain information on vendors that could be used to handle candidate background checks; B.Buretta will consult with the Police department on the availability and extent of their background reviews.

6. Update on status of recruitment activities

The position has been advertised in several sources as determined by the aldermen on the city’s Personnel Committee, including posting to the City’s website.  The deadline for application is Jan 31.  The Committee felt it would be appropriate to accept applications as long as they were postmarked by 1/31.  Candidates will be sent an email acknowledging receipt of their application, with a timetable of when to expect to hear results.

7. Establish future meeting schedule

   The Committee established several dates and potential dates:

   •             Thursday,        Feb. 12, 2004              6:30 PM
   •             Thursday,        Feb. 19, 2004              6:30 PM
   •             Thursday,        Mar.   4, 2004              6:30 PM
   •             Thursday,        Mar. 18, 2004              6:30 PM           (tentative date & time)
   •             Thursday,        Apr.    1, 2004              6:30 PM           (tentative date & time)

   Unless otherwise posted, all meetings will take place in the City Administrator’s office at City Hall.

8. Adjournment

   It was moved by B. Evans, seconded by D. Filkins, to adjourn the meeting at 8:05PM.  All voted aye.