City of Oak Creek
Common Council Report
Meeting Date: April 3, 2006
Item No.:
Recommendation: That the Common Council approve the Fire Department’s purchase of eighteen (18) Mobile Data Computers (MDC’s), installation and related equipment costs as listed below in 2 phases:
Phase 1 – purchase equipment and related costs for the Fire Department lead apparatus:
4 Tablet computers for the Fire Department’s EMS units
1 Tablet computer for the Fire Inspectors vehicle
3 Notebook computers for the Fire Department’s fire trucks
Phase 2 – purchase equipment and related costs for other fire apparatus and command unit:
3 Tablet computers for the Fire Department’s EMS units
7 Notebook computers for the other Fire Department fire trucks and Command unit
7 Printers for EMS units and Fire Inspector’s vehicle
Background: During the initial budget process, the Fire Department provided justification and requested the authorization to purchase and install 18 MDC’s. In 2005 the Fire Department had applied for a grant to cover the cost of purchase and installation of the units. The recommendation was to not fund these MDC’s since the grant application rules state that no award would be given if the request is already budgeted for; but to fund the purchase out of the control account in 2006 if the grant was not approved. In December of 2005 the Fire Department learned that the grant request was not approved.
The MDC’s will be used in conjunction with and is an integral part of the new Phoenix Computer Aided Dispatch (CAD) software. The MDC’s will allow the dispatchers to send emergency call information, track unit positions (GPS) and provide additional patient/premise information to responding units. The MDC’s will also be loaded with GIS and mapping software along with commercial and apartment building fire preplans to allow firefighters to prepare for an incident on the way to the emergency. The tablet units in the EMS units will contain emergency medical forms and printers to allow the EMS personnel to fill out emergency medical forms and print them for medical staff at the emergency room as the patient arrives at the hospital. The inspection MDC will be used to complete inspection forms and print the inspection reports in the field while updating the software instantly saving multiple manual entry steps.
The Fire Department, Information Technology Department and City Administrator believe that it is fiscally responsible to implement these upgrades in 2 phases. The first phase will allow the departments to work out technology issues before making the complete investment. To present the Common Council with a picture of the entire project, the total fiscal impact and funding sources for Phase 1 and 2 are provided.
Total Fiscal Impact: The total cost of the eighteen MDC’s with mounting hardware and installation is $86,744.00. Note: the MDC computers will be purchased from the State of Wisconsin bidding contract.
A breakdown of the total costs are as follows:
10 Mobile Data Computers (Panasonic Toughbook 29’s) @ $3,974 each: $39,740.00
8 Tablet Mobile Data Computers @ $4,341 each: 34,728.00
18 Mounting hardware, antennas and installation 10,533.00
7 Printers @ $249 each: 1,743.00
TOTAL: $86,744.00
Phase 1 funds would come out of the following sources: $20,000 from the unused funds from the CAD purchase, $5,391 that was set aside for equipment from the 2005 Ambulance CIP #05010, $5,391 that was set aside for equipment from the 2006 Ambulance We Energies Mitigation Fund #19, $7,851 from the savings from the purchase of Pagers (CIP #05011), and $5,527 from the savings from the purchase of Truck 1898 (CIP #04007). The total Phase 1 cost is $44,160.
Phase 2 funds would come from an account to be determined at a later time this year. The total Phase 2 cost is $42,584.
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Prepared by:
Caesar Geiger IT Manager |
Respectfully submitted,
Patrick DeGrave City Administrator |
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Approved by:
Brian M. Satula Fire Chief |
Fiscal Review by:
Beverly A. Buretta, CMC City Clerk |